Forms: Arts Districts, Cultural Districts, Design Districts

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Arts, Design & Culture-Based District Information Management & Use of Data Forms: Essential Training Documents

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  • The number of top 200  ranked U.S. cities and towns with arts, design or cultural districts that also report the largest decrease in the property crime rate
  • (Source: Staff ABSTRACT of the 2007 report - 7 Arts Foundation; All rights reserved ]
  • Members - Now, there's a statistical ABSTRACT or Abstracts: Ratios feature on many web pages.... over 60 as of today, and counting.

12

  • The number of top 100 ranked U.S. cities and towns with established or emerging arts, design or cultural districts which ranked as the MSAs with the lowest unemployment rate in the country
  • (Source: Staff ABSTRACT of the 2007 report - 7 Arts Foundation; All rights reserved ]

4

  • The number of U.S. cities and towns with arts, design or cultural districts which report the largest decrease in property crime in the country and are hosts to the the most highly rated children's museums in the country
  • (Source: Staff ABSTRACT of the 2007 report - 7 Arts Foundation; All rights reserved ]

11

  • The number of U.S. cities and towns with arts, design or cultural districts which are ranked among the best-read cities and towns in the country
  • (Source: Staff ABSTRACT of the 2007 report - 7 Arts Foundation; All rights reserved ]

15

  • The number of ranked U.S. cities and towns with established arts, design or cultural districts which reported being among the highest 100 quality of life MSAs in the country which are also ranked among the MSAs with the best projected future job growth in the nation
  • (Source: Staff ABSTRACT of the 2007 report - 7 Arts Foundation; All rights reserved ]

Every form published here has been excerpted from the following texts: The Arts District Building Manual, Mission Manifesto, Planning, Developing & Mananging Destination Districts, Arts Acquisition Manual and Proposal Writing.

All text excerpts appear courtesy of author Marshall Thomas and publishers, Arts Answers, Arts Districts International Press and Father Ambrose Press. Information about the publications appears in the Lexicon and the Databank pages of this Membership Assn. website.

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FRIENDS, JOIN US, TODAY, SUPPORTING THE WORK OF THE FOUNDATION, BY HONORING THE DEDICATION & ACCOMPLISHMENTS OF YOUR LEADERS WITH A PLACE ON THE NATIONAL HALL OF FAME PAGE & PLACQUE.   Please go to the Friends page, now.   "After all, we are what we believe when we give, and nothing more." Dr. Marshall Thomas '00 Address

 

7AF:  TO BE SOLD RELEASE INFORMATION FORM | LETTER OF RECOMMENDATION DATA SHEET | DISTRICT-OWNED LIVE-WORK SPACE MAINTENANCE RESPONSIBILITIES - GUIDELINE | 7AF: CONTACT INFORMATION | PAGE LINKS | WHAT YOU SHOULD KNOW.......

THE RECOMMENDED FORMS

7AF: TO BE SOLD RELEASE INFORMATION FORM

Please include this form along with a written request from the operating foundation.

___________

  1. Is this district property/site occupied? ___________
  2. If YES, provide us with the district contact's name & contact data: ___________
  3. If YES, when does this district property/site become vacant? ___________
  4. If YES, when will the entire property/site be vacated (if applicable)? ___________
  5. Who has the keys? ____________
  6. Who is the caretaker for the property/site? ____________
  7. Is there a recommended realtor or district clearninghouse coordinator? (if YES, to whom does the listing go?) ___________
  8. Is there a recommended/preferred Appraiser to determine both 'highest and best use' and 'best fit' for this district property/site? (if YES, indicate to whom the work should go...) ___________
  9. In whose name have the utilities been placed? ___________
  10. Special conditions that must be addressed? ___________
  11. Special comments/insights that help everyone determine the best course of action for the district and for the holder of the property/site? ___________

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7AF: LETTER OF RECOMMENDATION DATA SHEET TO BE SENT TO LENDER

7AF ACTION, as of date ___________: Approved/Disapproved... in the Amount $ ___________, By ___________

  1. To Lender: ___________
  2. Date: ___________
  3. Destination District: ___________
  4. 7 AF I.D.: ___________
  5. Address: ___________
  6. City: ___________
  7. State/Province, Zip: ___________
  8. Telephone/Fax: ___________
  9. E-Mail/Web Site: ___________
  10. Additional Contact Data: ___________
  11. Director/Coordinator: ___________
  12. Contact: ___________
  13. Grantor (if any): ___________
  14. Advocate: ___________
  15. Average Attendance History below (or, Attach an ADI Trend Report - [] Check here):
  16. 4 years ago: ___________
  17. 3 years ago: ___________
  18. 2 years ago: ___________
  19. 1 year ago: ___________
  20. Current season: ___________
  21. Current Destination District Status below (or, Attach Last Year's ADI Report - [] Check here):
  22. Membership: ___________
  23. Contributing Membership: ___________
  24. Average Daily Attendance: ___________
  25. Average Special Event Attendance: ___________
  26. Corporate Membership/all tiers (total $ for all levels): $ ___________
  27. Other Corporate Giving: $ ___________
  28. Foundation Membership/all tiers (total $ for all levels): $ ___________
  29. Other Foundation Giving: $ ___________
  30. NGO Membership/ all tiers (total $ for all levels): $ ___________
  31. Other NGO Giving: $ ___________
  32. Government Membership/all tiers (total $ for all levels): $ ___________
  33. Other Government Giving: $ ___________
  34. Designated Giving, Last Year: $ ___________
  35. Other Revenues, Last Year: $ ___________
  36. Value of Destination District Property/Site: $ ___________
  37. TOTAL, Last Year's Giving ( including in-kind contributions ) : $ ___________
  38. TOTAL, Last Year's Indebtedness : $ ___________
  39. TOTAL, Last Year's Overrage/ Shortfall: $ ___________
  40. CAPITAL FUND CAMPAIGN DATA, BELOW...
  41. Date Campaign Commence(s/d) : ___________
  42. Duration of Pledges: ___________
  43. Total Pledges Received as of this Application Date: $ ___________
  44. Average Monthly Giving, less all one-time gifts: $ ___________
  45. PROJECTED DEBT SERVICE DONATIONS, BELOW...
  46. Current Season: $ ___________ (fiscal year begins: ___________ & ends ___________)
  47. Year 2: $ ___________
  48. Year 3: $ ___________
  49. Year 4: $ ___________
  50. DESTINATION DISTRICT PROJECT FINANCIAL ANALYSIS, BELOW...
  51. Cash in Building Fund: $ ___________
  52. New Loan (including Existing Loan Balance, if any): $ ___________
  53. Other Considerations (___________): $ ___________
  54. Tax Credit Sales, if any: $ ___________
  55. TOTAL, SOURCE OF FUNDS, above: $ ___________
  56. TOTAL, DESTINATION DISTRICT PROJECT COSTS: $ ___________
  57. PURPOSE OF LOAN, BELOW...
  58. Building Renovation(s): ___________
  59. Additional Land: $ ___________
  60. Merger: $ ___________
  61. Facility Expansion(s): $ ___________
  62. Site Improvement(s): $ ___________
  63. Site Split: $ ___________
  64. Loan Refinance: $ ___________
  65. Relocation: $ ___________
  66. Other Project Elements: $ ___________
  67. LOAN-To-VALUE RATIO (LTV Maximums listed in District Capital Page): ___________
  68. Estimated Terms: Interest Rate: ___________%  Amortization Period: ___________  Monthly Terms: ___________  Term of Loan: ___________
  69. Loan Amount: $ ___________
  70. Destination District Property/Site Value Based on Estimated Value After Project Completion: $ ___________
  71. Ratio of Loan to Contributing AGUs + Regularly Contributing Corporations + Regularly Contributing NGOs + Regularly Contributing Government Agencies = $ ___________/___________ = ___________
  72. Percentage of Total Budget Regulalry Contributing Members (see 71) to Debt Reduction: ___________%
  73. Maximum Percentage (___________%) from Lender/ District Applicant: ___________
  74. Maximum Percentage (___________%) from Lender/ Total Project(s) within District: ___________%
  75. Total One-time Gifts: $ ___________ Year One + $ ___________ Year Two + $ ___________ Year Three + ___________ Year Four = $ ___________
  76. ADDITIONAL COMMENTS: ___________

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WHO WE SERVE: A Select list of governments, corporations, foundations, institutions, universities, studios... more. Updated Weekly.

This page underwritten by Thos. Illustration Studios. "After all, we are what we believe when we give, and nothing more." Dr. Marshall Thomas '00 Address

Questions | Call Us: 7AF new all points number in Washington, DC: 202-241-0778| M-Th 10-4 EST; Sa. 10-12N EST.

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DISTRICT-OWNED LIVE-WORK SPACE MAINTENANCE RESPONSIBILITIES, A GUIDELINE

  1. DESTINATION DISTRICT RESPONSIBILITIES of CARETAKER/DESTINATION DISTRICT COORDINATOR (2 & 3)
  2. Major repairs or capital items (i.e., items which increase the value of the real estate, such as roof replacement, HVAC upgrades, special filters installed, increased AMPerage)
  3. ARTIST-ARTISAN RESPONSIBILITIES (4-18)
  4. Regularly clean the live-work space (walls, ceilings, carpets, floors, windows)
  5. Change furnace and air conditioning filters
  6. Annually clean and tune up the HVAC system
  7. Maintain and see to minor repairs for toilets, faucets, pumps, etc.
  8. Clean gutters, as appropriate
  9. Mow Lawn, as appropriate
  10. Paint interior of live-work spaces
  11. Repair appliances
  12. Provide and change light bulbs
  13. Weed yard, as appropriate
  14. Caulk both interior and exterior surfaces, as needed, and as appropriate
  15. Replace fuses, as needed, as appropriate
  16. Replace worn or damaged electrical and plumbing fixtures
  17. Shovel snow, as appropriate
  18. Advise destination district coordinator or other caretaker of needed major repairs in writing
  19. WHEN LEAVING A DISTRICT LIVE-WORK SPACE, THE ARTIST/ARTISAN-In-RESIDENCE MUST (20-27):
  20. Advise the operating foundation and the caretaker or destination district coordinator
  21. Ensure that all appliances are working properly, safely
  22. Ensure that all electrical systems are operating (light fixtures, switches, outlets, exhausts, etc.)
  23. Ensure that all plumbing systems are operating properly, including faucets, pumps, drains, etc.
  24. Ensure that the windows have been washed, the carpet(s) vacuumed/cleaned as needed, and the walls/woodwork/specialty surfaces cleaned/painted, as needed
  25. Notify the operating foundation through the caretaker or destination district coordinator
  26. Provide to the caretaker or destination district coordinator a list of major concerns or repairs which will need to be addressed by the destination district and its advisor, the operating foundation
  27. Steering or Property Committee should be copied on all concerns or repairs deemed needed

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WHAT YOU SHOULD KNOW ABOUT HOUSING THE ARTIST/ARTISAN-IN-RESIDENCE

The destination district is often the owner of the property/site. The artist/artisan and residency under development are the custodians of the property.

DO

  • Take excellent care of the live-work space and common areas
  • Pay homeowner association or condominium fees and/or dues and/or assessments
  • Obtain to your own personal liability and personal property insurance.
  • Pay all utility bills
  • Notify your operating foundation's consultant of problems through your destination district's corrdinator or caretaker
  • At the point where you name your steering committee, get a property care committee or taskforce involved
  • By the time of organization, be prepared to write a finalancial plan to purchase the work-live space
  • Notify your operating foundation's consultant if the live-work space will not be purchased by the destination district proper or another local entity
  • After organization, plan to have a property committee to assume the responsibility for the work-live space
  • Aks your operating foundation's consultant any and all questions pertaining to live-work spaces
  • Contact your operating foundation's consultant for current data, information, guidelines, procedures, etc.

DON'T

  • Negotiate, submit or sign an offer on behalf of the operating foundation
  • Seek reimbursement for unauthorized expenditures
  • Make changes to the live-work space without prior approval of the owner(s)
  • Rent or sub-lease work-live space
  • Move out of the live-work space without advising the owner(s)

WHAT YOU SHOULD KNOW ABOUT ACQUIRING PROPERTY FOR AN ARTISTS/ARTISANS-IN-RESIDENCE PROGRAM

DO

  • Consult with your operating foundation's consultant in regard to the live-work site purchase process
  • Come to the conference for newly organized destination districts to hear more about purchasing live-work sites
  • Inform your operating foundation's consultant of good available live-work sites you become aware of
  • After a district's work-live site is purchased, consult your operating foundation's consultant through your destination district's caretaker/coordinator when problems arise
  • Remember, you are the caretaker of any property/site purchased by the destination district for your mission

DON'T

  • Negotiate, submit or sign an offer on behalf of the operating foundation
  • Forget to care for all common areas, and to properly dispose of all garbage and trash
  • Put up a sign on the property/site before checking with the destination district and the local authorities as to size restrictions, lighting, etc...

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7AF Contact Information | 7AF new all points number: 903.831.9219| M-Th 11-4 CST; Sa. 11-12N CST.

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